Before Apple added Smart Lists, and many other features, to Reminders there was GoodTask. GoodTask has used Reminders as it’s sync system for a number of years, and then layered a bunch of excellent features on top of Reminders to make it a very powerful task management system.

If you use SetApp then GoodTasks is available there with your subscription.

Global Keybord Shortcut

One of the big benefits of GoodTasks is that it can provide you with a global keyboard shortcut to add tasks to Reminders. To set this command press ⌘ , to open settings. Then under General click the button labelled Global Keyboard Shortcut.

GoodTask quick entry keyboard command

With your keyboard shortcut set, you can now use it anywhere on macOS to bring up the GoodTask quick entry window. From this window you can add almost every piece of task information you’d need. You can add tags by using # in the title of a task, just like you would with Reminders. For dates, you can use natural language to set when a task is due.

GoodTask quick entry window

    The only thing you can’t set from the GoodTask entry window is the location of a Reminder

    Enhanced Views

    Another thing that GoodTasks does to enhance Reminders is the different views that are available. You can see your tasks in a standard list, or add various types of calendars across the top.

    GoodTask list view
    GoodTask list view with week calendar

      GoodTask also provides a Kanban style view for your tasks. You can use this along with tags to create a proper Kanban board. Out of the box GoodTask sets up tags in a fairly standard Kanban flow.

      GoodTask Kanban View

      Quick Actions

      Quick Actions are an easy way to adjust your tasks. When you open a task you’ll see them as grey boxes under the tags on a task.

      GoodTask quick actions

      On macOS you can select a task and press ⌘ O then start typing to jump to different quick actions. I find this to be the fastest way to sort through a bunch of tasks in my Inbox and assign them to different lists so that my Inbox is cleared out.

      Type to filter GoodTask quick actions

      I could devote an entire lesson to how to work with GoodTask quick actions. If you’re going to check out GoodTasks, make sure you dig into the power they make available.


      GoodTasks also solves one of my biggest issues with Shortcuts and Reminders, you can add subtasks directly on a task.

      GoodTask Shortcuts and subtasks

      In addition to allowing subtasks to be added directly, GoodTasks has support for URL Schemes which can help you create complex projects that are triggered by input from Shortcuts.

      Keyboard Commands

      Finally, GoodTasks has good keyboard shortcut support on both macOS and iPadOS. Yes, Apple has okay keyboard shortcut support directly in Reminders it’s just not quite comprehensive enough for those that have lots of tasks to deal with.

      When you combine the excellent keyboard shortcuts that GoodTasks provides with their Quick Actions, you have a truly powerful application for managing your tasks, backed on the excellent sync that Apple Reminders provides.

      Maximize Apple Reminders

      Reminders comes default on all Apple devices and is an excellent task manager. By the end of this course you’ll be a Reminders wizard able to quickly manage your tasks and get stuff done. You can also become a member to get all my courses.

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