At one time or another each freelancer must deal with a client regarding the question of scope creep. As freelancer’s it can be easier to put your foot down, assuming you have a contract, and say no to added features at the same price. But what does an in house designer do? They don’t have the option of just saying no. They don’t get to charge more for their time. In my experience, they still have to meet the same deadlines. So how does can an in house designer stop scope creep in their projects?
Talk to the Boss
To start with I would suggest that any in house designer talk to their project manager, if you’re lucky enough to have one, about the problem. That is what I did the first time it happened in one of my projects. Sitting down with your project manager, or boss, and talking about the problems that come up with adding ‘just one more thing’ to each project can get you a long way.
Statement of Work
Just as any freelancer would do, an in house designer needs to create a document that maps out the scope of each project. At my job we fill out a proper creative brief for every project and then list out the requirements and get it approved by the involved parties. It includes due dates and a statement reminding them that any added features moves the due date.
This upfront work in organizing a project gets everyone on the same page. If this type of process is not in place where you work it can be an uncomfortable thing to implement but in the long run everyone will be much happier.
Get Help & Put your Nose to the Stone
At the end of the day despite your best planning sometimes features will be added and dates will stay firm. At that point you really don’t have a choice but to put your nose to the grind stone and maybe hire some outside help.
This feature creep with no due date creep is a perfect opportunity to hire freelancers. Since it is not possible for you to get the extra work done in the same amount of time extra money will need to be spent to hit the due date. Hiring outside help also helps people realize the effect that ‘one more thing’ can have on a project.
I have actually had the boss no longer require a feature once the cost of a freelancer was factored in. It will get done but in the second stage of site launch not the first.
So in house designers/developers how do you avoid scope creep?